Church Admin Plugin

Add Attendance

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The Add Attendance screen lets you record aggregate headcount figures — adults and children separately — for any service, small group, or class on any date. Use this for entering raw numbers rather than ticking off individual people from the directory.

Go to Church Admin → Attendance → Add attendance.

Before you start

The form requires at least one service, small group, or class to be set up before it can be used. If the screen shows a message asking you to set one up first, go to Church Admin → Sites & Services, Church Admin → Small Groups, or Church Admin → Classes as appropriate.

Filling in the form

Meeting

A dropdown lets you choose which service, small group, or class you are recording attendance for. All three types are listed together — services are prefixed with Service:, groups with Group:, and classes with Class: so you can tell them apart at a glance.

Date

Select the date the gathering took place. You can enter attendance for any past date, so this form works just as well for catching up on missed weeks as it does for recording the current week.

Adults and Children

Enter the number of adults and the number of children who attended. Both fields accept whole numbers. If you don’t track children separately, leave the Children field as zero — it won’t affect your adult attendance graph.

Saving

Click Save attendance for that date. The record is saved and the rolling 12-month average is recalculated automatically. If you save attendance for the same meeting on the same date more than once, the existing record is updated rather than creating a duplicate.

Editing a previous record

To correct a figure you’ve already entered, go to Church Admin → Attendance, find the record in the list, and click Edit. The same form appears with the existing values pre-filled. Update the figures and save — the rolling average is recalculated from the corrected data.

Add attendance vs This week’s attendance

There are two ways to enter aggregate attendance figures:

  • Add attendance — this screen, for entering one meeting at a time, any date
  • This week’s attendance — a single form showing all services, groups, and classes for a chosen week at once, saving you from switching between meetings. Best for a regular Monday morning catch-up. See This week’s attendance.

Both save to the same attendance database — use whichever fits your workflow. See also Enter all your attendances in one go if you need to catch up on a longer backlog.

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