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The Photo Permissions screen gives you a quick overview of who in your directory has given permission for their photo to be used, and who hasn’t. It displays everyone as a two-section list — those who have given permission first, with their photo shown, followed by those who haven’t, with a default avatar in place of a photo.
Finding the screen
Go to Church Admin → People → Photo permissions.
What the screen shows
The list is split into two sections:
- People who allow photos — everyone with photo permission granted, shown with their uploaded photo thumbnail if one has been added to their record, or a default avatar if not
- No photo permission — everyone who has not given permission, shown with a default avatar regardless of whether a photo is stored on their record
Within each section people are listed alphabetically by last name. The screen shows your entire directory by default — see below for filtering by member type.
What photo permission controls
Photo permission is a consent flag on each individual person record. When permission is not granted:
- Their photo does not appear on the member-facing directory on your website — a default avatar is shown instead
- Their photo does not appear on this admin screen
This makes photo permission an important part of your GDPR compliance — you should have a record of consent before displaying anyone’s image, even in a members-only area. See General Data Protection Regulations (GDPR).
Setting photo permission for an individual
Photo permission is set on each person’s individual record. Go to Church Admin → People, find the person, and open their edit screen. Tick the Photo permission checkbox and save. The change is reflected immediately on this screen and on the public-facing member directory.
For a printable record of permissions — for example to get physical signatures or to file with your safeguarding documents — see Photo permissions PDF.
Filtering by member type
The screen can be filtered to show only a specific member type by passing a member type ID as a URL parameter. This is particularly useful for children’s ministry, where you may want to review photo permissions for children separately from the rest of the congregation for safeguarding purposes.