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Church Admin can generate print-ready PDF address labels from your directory, formatted for standard Avery® label sheets. You can produce labels per household — one label per family regardless of how many people live there — or per individual person. Typical uses include Christmas cards, event invitations, pastoral letters, and gift aid correspondence.
Step 1 — Configure your label settings
Before generating labels for the first time, you need to tell Church Admin which label sheet you are using. Go to Church Admin → Settings and scroll down to the PDF label settings section.
- Paper size — choose A4 for most of the world, or Letter / Legal for the US
- Avery® label size — select the Avery product code that matches your label sheet
Click Save Settings when done. These settings are remembered for all future label generations.
Step 2 — Generate your labels
Go to Church Admin → People → Download CSV / Labels. Apply any filters you need to narrow down the list — for example, filtering by member type to print labels only for full members, or by small group to label correspondence for a specific group.
Choose your label type:
- Household mailing labels — one label per household, addressed to the family as a whole. This is the right choice for Christmas cards, general correspondence, and anything sent to a home rather than to a named individual.
- Individual mailing labels — one label per person in the filtered list. Use this when you need to address correspondence to specific individuals rather than to households.
Church Admin generates the PDF and your browser will download it, ready to print directly onto your label sheet.
Names and international support
Church Admin is used by congregations all over the world and the label feature is built to reflect that. Labels are printed in a Unicode font that handles accents and non-Latin characters correctly.
The household label format also handles different surnames within the same household gracefully — important for the many cultures where a married couple don’t share a last name. In some languages word endings change by gender; in some South Asian naming conventions a wife takes her husband’s first name as her last name. The household label is designed to display names accurately rather than assuming everyone in the household shares the same surname.
Tips for a clean label run
- Geocode your addresses first — labels are generated from the address data on each household record. If addresses are incomplete or inconsistently formatted in your directory, the labels will reflect that. It’s worth reviewing your data before a large print run.
- Use filters to target your audience — filtering by member type, small group, or site before generating labels means you only print what you need and avoid wasting label sheets.
- Print a test page first — print onto plain paper and hold it against the label sheet in front of a light to check alignment before committing to a full run on the actual labels.