Building a rota (US – schedule) is a powerful tool in the Church Admin plugin. It can appear on your front end using a shortcode, it’s on the smartphone app and you can automatically email it out or manually send it to participants with a message.
By default, church admin sets up one default service at one site. So if you have more, set services and sites up first.
In the UK the list of people who are involved with a gathering is called a rota, whereas our American cousins elected Trump (which is one of our words for a flatulent outburst) and use the word schedule instead of rota. A schedule in the UK is a timed list of jobs (like 0930 go to the shops, 10am meet Bob…) Hopefully that has cleared up the difference between rota and schedule!
The first task to set up your rotas is to create some jobs
So click on the red link to get to the “Rota Settings Page”
And click on Add a schedule job
Which will bring up this screen…
Schedule job is the name of the task.
Enable use initials – does that on the shortcode and PDF – always enter full names if you want email functions to work though.
Check which Services that job applies to.
Choose a current ministry which will give you the people signed up to that ministry, or create a new ministry to fulfil the schedule job.
You can edit the default people for that chosen or new ministry.
Then click Save Schedule Job
You will then get the list of jobs
To start filling out the rota click on the Schedule tab
If you have more than one service set up there will be an option to choose which service.
Choose a date and click on Add new schedule date to start creating a schedule for a service.
That will give you the standard schedule form for a particular date and service.
If you have supplied names for a ministry connected to a Schedule job, they will appear as a list of items with checkboxes. Premium plugin users will be unable to check an individual if they have set themselves as unavailable that day (from v3.6.8 and app v 25.4)
When you have finished creating a schedule for that date then click on Save.
The schedule can be easily edited.
If you click on a table cell (e.g. where it says Click to edit) , you can edit that schedule task for that service with a dropdown of people or text field (again Premium users can only select available people).
If you have the same people involved you can use the dropdown menu on a row to copy data over
Please do upgrade to premium to get the advance schedule features and the app.
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