Covid-19 Church Service Bookings

As the Covid-19 pandemic lockdown begins to ease and our churches begin start up again physically, many of us are having to limit numbers to maintain social distancing.

To help make that easy, the Church Admin Plugin (from v2.6789) has a service pre-booking module.

Here’s a tutorial video

0-1:50 shows how to install the Church Admin Plugin and from 1:50 the tutorial on setting up the simple to use Covid-19 church service booking system.


prebook church service

A website user will be presented with a screen like this…

The Shortcode is shown on your service list admin page [church_admin type="service-prebooking" service_id="1"]

They can book up to five spaces (or less if there are not enough spaces are left) – phone number and email are required in case “track and trace” needs to happen later.

Admins can check the bookings for services and print out a PDF if needed.

To activate the feature, you will need to edit the service and add it to the calendar (or while editing select the calendar event), so the shortcode can find the relevant service dates and times.

In the UK, the government has produced some helpful wording you can use to explain prebooking and how to keep the data.

A couple of people in our church spent an hour working out social distanced seating in our new hired venue for Sunday gatherings. We put the chairs out in household/bubble blocks of 4 with 2m spacing between blocks and worked out we can fit 80 people in (20 blocks of 4!). But what if there are couples or singles booking in? They would take a block, but we’d have a smaller capacity than 80. I can see us having multiple services very soon!

So we worked out it would be better for us if we restricted our booking system not to 80 people, but 20 household bubbles. That will make setup easier! We can even put out right size bubbles of chairs too.

Today’s update will allow you to setup service pre-booking either as a maximum number of individuals or a maximum number of bubbles of a certain size.

Once updated to v2.8900, edit your service(s) and edit bubble size and number of bubbles.

To use bubbles for booking the shortcode is [church_admin type="covid-prebooking" mode="bubbles" service_id=1]

The PDF will show how many bubbles of each bubble size.

If you want to stick with a maximum number of people booking then the shortcode is unchanged, but you can adjust how many fields show with max_fields=10
[church_admin type="covid-prebooking" max_fields=10 service_id=1] – it will show 10 name fields if more than 10 places are left!