Here’s a glossary of terms used in the Church Admin plugin.
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Schedule
In the Church Admin plugin, a schedule sets out who is doing what at a particular church service. Rota is the British English word for the same thing — the plugin uses both, and the admin menu calls it Schedule.
You can have as many church sites and services as you need, and set up a schedule for each — both regular services like a Sunday morning meeting, and ad-hoc ones like weddings and funerals.
Each service has its own schedule jobs: the tasks that need covering — setup team, welcome, worship leader, host, preacher, children’s leader, and as many more as you like. You can link each job to a ministry so the plugin suggests the right people.
Once a schedule is built, you can publish it on your website with a shortcode, block or Elementor widget, show it in the Our Church App, and email or text it to the people serving. Volunteers can also see just their own dates.
Schedules are a premium feature.
Tutorials
- block-list”>
- Schedule overview
- Schedule jobs — setting up the roles
- Edit schedule
- Auto populate schedule
- Not available — handling non-availability
- Auto email schedule · Auto SMS schedule
In depth: Church Rota Software — a full walkthrough from first setup to publishing.
SMS
SMS stands for Short Message Service — the technology behind text messages sent to mobile phones.
Once you’ve set up an SMS provider in the plugin, you can text people in your address list directly. You can sign up with either Twilio or TextMagic; with Twilio, replies come back into the plugin so you can hold a conversation rather than just broadcast.
Who you can send to
- block-list”>
- Individuals — a form to send an SMS sits in each person’s section of their household
- Targeted groups — using the filter in Church Admin > Communications > Send SMS
Sending SMS is a premium feature. Twilio and TextMagic charge separately for the messages themselves.
Tutorials
- SMS settings — setting up your provider
- Send SMS
- e.164 phone number format — worth reading first if messages aren’t arriving
- Twilio incoming numbers — for handling replies
- Using your Twilio number as a church phone number